Job description:

Reports To: Two executive entrepreneurs managing multiple businesses and a busy household with four children (ages 9–14)

Position Overview:

We are seeking a proactive, reliable, and detail-oriented Personal Assistant and Family Driver to help run the day-to-day operations of our dynamic home. It requires someone who thrives in a fast-paced environment, enjoys helping a family succeed behind the scenes, is proficient at maximizing the resources available to them, and can confidently support the schedules, transportation, and logistical needs of both adults and kids.

The right candidate will be someone who is naturally highly-productive with their time, a confident communicator, and someone who connects well with older children and teens. If you’re the kind of person who is energized by serving others and sees what needs to be done and just handles it - you’ll thrive in this role.

Key Responsibilities:

Daily Duties

Safely drive four active children (ages 9–14) to and from school, sports, camps, appointments, and other activities using a company-provided vehicle
Enforce kids’ chores, homework rules and tech boundaries
Manage, communicate, and coordinate with household vendors to ensure household runs smoothly and issues are promptly addressed
Includes, but is not limited to, cleaners, appliance repair, landscapers, pool technicians, HVAC, pest control
Prepare healthy lunches and snacks for kids for school, soccer, and outings
Tidy all areas of the home, maintaining an organized and clean environment
Includes making beds, wiping counters, cleaning up spills, and picking up stray laundry, trash, toys and dishes, while enforcing expectations of the children’s responsibilities
Ensuring bathrooms and other common areas are stocked with essentials
Manage all laundry needs including steaming/ironing wrinkled clothing when needed
Take care of dogs during the workday, letting them out and managing light pet care routines
Bring in and manage mail and package deliveries
Communicate proactively and in a timely manner with parents and household service providers

Weekly & Recurring Tasks

Develop intended upcoming week’s work schedule based on planned family needs
Grocery shop and restock household goods
Provide meal prep: adult lunches and reheat-ready family dinners
Wash and rotate bath and bed linens, coordinating with cleaners
Clean out the fridge of spills and crumbs and expired foods
Brush dogs
Coordinate grooming, boarding and vet appointments as needed
Tidy outdoor living spaces; water plants seasonally
Run errands (dry cleaning, returns, donations, shipping, etc.)
Maintain company vehicle - fuel, washes, oil changes, tire service, etc.

As-Needed

Research, contact and schedule new vendors as needed
Communicate with current vendors
Schedule personal appointments as needed (such as orthodontist, dentist, haircut, etc.)
Add appointments to family calendar(s)
Help pack/unpack for family trips or tournaments
Wash comforters and blankets
Deep clean appliances
Support gift-giving/wrapping, event prep, organization, and professional or school-related administrative projects
Dog and house sit when family is out of town (feeding dogs, letting them out, bringing in packages, etc)
Stay overnight with children when parents are simultaneously traveling (this is not often)

Hours & Availability

This is a full-time, exempt position expected to average 45–50 hours per week, with heavier workloads falling during the school-and-sports season. Availability is expected 7 days a week between the hours of 7:00 AM and 9:00 PM, based on the family’s evolving schedule. While actual working hours will vary day to day and it is not typical to work every day or more than 8-9 hours in a day, flexibility is essential. The Personal Assistant should be available during this window unless time off has been requested and approved in advance.

Qualifications

Clean criminal background check
Valid driver’s license and clean driving record
Experience in household or family logistics management
Confident and comfortable working with preteens and teens
Strong organizational skills and attention to detail
Calm, professional presence with a solution-oriented mindset
High level of discretion, reliability, and initiative
Dog-friendly and comfortable with light pet care
Flexible, coachable, and collaborative

Job Type: Full-time

Expected hours: 45 – 50 per week

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

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Personal Assistant to a busy family of six