Dental Specialty Office Manager

Aptos Periodontics & Dental Implants • Full-time • Aptos, California, United States • $37 / hour • 1w ago

Are you a dynamic and compassionate leader with a passion for dentistry and patient care? Our fee-for-service periodontal specialty practice is seeking an experienced and motivated Dental Office Manager to lead our team and help us grow and elevate the practice to the next level.

We're looking for someone who is professional, articulate, warm, and engaging, with a proven ability to manage both front and back office operations. You’ll work side-by-side with multiple doctors and a dedicated clinical team to ensure the highest level of care and a seamless, welcoming patient experience.

What You’ll Do

Lead and support daily operations of the dental office, including scheduling, billing, and team coordination
Present treatment plans confidently and handle financial arrangements with a high case acceptance rate
Guide and develop a strong front office team through effective hiring, training, and performance reviews
Handle patient communication, scheduling, and inquiries with empathy and professionalism
Coordinate provider schedules and optimize patient flow for efficiency
Manage insurance verifications, billing, aging reports, and claims follow-up
Maintain compliance with HIPAA, OSHA, and California employment laws
Utilize Dentrix/Eaglesoft and additional tech tools (e.g., Teams, Jarvis, etc.,) to manage records and streamline workflow
Support back office collaboration and cross-functional teamwork with clinical staff
Foster a culture of positivity, accountability, and continuous learning

Who You Are

A natural leader who thrives in a fast-paced, patient-focused environment
Minimum 3 years of experience as a dental office manager or 5 years as an RDA, preferably in a multi-doctor or specialty practice
Proficient in Dentrix/Eaglesoft, CareCredit, and modern dental tech platforms
Knowledgeable in California HR/employment regulations and dental insurance systems
Passionate about patient care, team collaboration, and building strong systems
Friendly, confident communicator with strong organization and attention to detail
Able to navigate both the business and clinical sides of a practice effectively

Preferred Experience

Prior work in a periodontal or specialty practice
High treatment acceptance through confident, empathetic case presentation
Experience with tech-forward systems, and practice growth initiatives
Strong background in both front office leadership and back office operations

Why Join Us?

This is more than just a management position—this is your chance to be a core leader in a high-quality, supportive, and innovative dental environment. We value integrity, growth, and team synergy, and we’re committed to your success as much as our patients'.

If you’re ready to lead with confidence and compassion, we’d love to meet you.

Job Type: Full-time

Pay: From $37.00 per hour

Expected hours: No more than 36 per week

Benefits: