Office Manager ( dental)
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our professional office environment. In this vital role, you will coordinate administrative functions, manage vendor relationships, supervise staff, and ensure the smooth functioning of office activities. Your leadership will foster an efficient, welcoming workspace that supports team productivity and enhances client experiences. This position offers an exciting opportunity to lead a team, streamline processes, and contribute to the overall success of our organization.
Responsibilities
- Oversee daily office operations, including front desk management, multi-line phone systems, and calendar scheduling for staff and executives.
- Supervise administrative staff, providing training, guidance, and performance feedback to foster a cohesive team environment.
- Manage vendor relationships by coordinating service providers for office supplies, equipment maintenance, and facility needs.
- Handle bookkeeping and basic accounting tasks using QuickBooks or similar software to maintain accurate financial records.
- Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting employee development initiatives.
- Oversee payroll processing to ensure timely and accurate compensation for all staff members.
- Develop and manage office budgets, monitor expenses, and implement cost-saving measures without compromising quality or service.
- Coordinate event planning for meetings, training sessions, or company events to ensure seamless execution.
- Maintain filing systems—both physical and electronic—to ensure easy retrieval of documents while adhering to confidentiality standards.
- Support medical or specialized office management functions if applicable, ensuring compliance with relevant regulations.
- Manage scheduling tasks including appointment setting and calendar management for leadership teams.
- Ensure excellent communication across departments by maintaining high standards of phone etiquette and interpersonal interactions.
- Lead initiatives in training & development to enhance team skills and promote continuous improvement in office procedures.
Qualifications
- Proven experience in office management or administrative roles with supervisory responsibilities.
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Excellent communication skills—both verbal and written—to effectively liaise with staff, vendors, and clients.
- Proficiency in QuickBooks for bookkeeping and payroll management; familiarity with other accounting or HR software is a plus.
- Experience with event planning, vendor management, budgeting, filing systems, and calendar management.
- Knowledge of human resources practices including onboarding, employee relations, and compliance standards.
- Hands-on experience managing front desk operations and multi-line phone systems with professionalism and courtesy.
- Ability to supervise a team effectively while fostering a positive work environment focused on development and collaboration.
- Familiarity with medical office procedures or specialized environments is advantageous but not required. Join us as our Office Manager to lead our administrative team with enthusiasm! Bring your organizational expertise, communication prowess, and proactive mindset to create an efficient workspace that empowers everyone to succeed!
Job Type: Full-time
Pay: $25.00 - $40.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Relocation assistance
- Retirement plan
- Vision insurance
Work Location: In person
