Overview

We are seeking a dynamic and proactive Dental Coordinator / Personal Assistant

This role combines the excitement of sales with the precision of administrative support, offering a unique opportunity to engage with clients, promote products or services, and streamline daily operations.

1- Fully bilingual (English – Spanish) perfect both languages

2- Over 3 years of experience in customer service, sales, and executive support

3-Skilled in scheduling, meeting coordination, client follow-ups, and administrative tasks

4-Excellent communication, negotiation, and customer-service abilities

5-Proactive, detail-oriented, and solution-focused

6-Provide monthly goals and organize the Dr Agenda , will be checking all the business of the doctor , answering phone calls and handling sales

7- Knowledge how to interview and hire staff

Proficient with digital tools and CRM platforms

Ready to bring efficiency, organization, and results to your team or business.

Contact me for more information or opportunities!

BE WILLING TO SIGN A CONTRACT TO MANTAIN PRIVACY AND CONFIDENCIALITY TO THE JOB

As a vital member of our organization, you will be the driving force behind customer engagement, project coordination, and executive support, ensuring our business runs smoothly and efficiently. If you thrive in fast-paced environments, excel at multitasking, and possess a passion for building relationships, this position is perfect for you!

Duties

Actively promote and sell our products or services to prospective clients through direct outreach, networking events, and follow-up communications.
Develop and maintain strong relationships with customers by providing exceptional service, answering inquiries promptly, and understanding their needs.
Assist with event planning activities including scheduling, logistics coordination, vendor communication, and on-site management to ensure successful execution of promotional events.
Manage calendar appointments for executives using Calendars , and CRM Workspace to optimize scheduling efficiency.
Provide comprehensive administrative support such as data entry, filing, proofreading documents, transcription tasks, and maintaining organized records.
Handle phone etiquette professionally across multi-line phone systems; respond to inquiries courteously and direct calls appropriately.
Basic Accounting knowledge
Support office management duties such as supply ordering, filing systems maintenance, front desk coverage, and office organization.
Coordinate projects across departments by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
Communication between broth dental office to coordinate the doctor task

Skills

Proven experience in sales roles combined with personal assistant responsibilities; previous experience in office management or administrative support is highly valued.
Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
Social Media Skills
Experience in event planning from logistics coordination to on-site execution.
Knowledge of bookkeeping practices including data entry and financial record management.
Ability to handle confidential information discreetly while maintaining professionalism at all times.
Familiarity with project coordination tools and techniques to track progress across multiple initiatives effectively. Join us today if you're ready to energize your career by blending sales expertise with administrative excellence! We value motivated individuals who are eager to contribute their skills in a collaborative environment where growth is encouraged — all while supporting our mission to deliver outstanding service every day!

This Job requires people who loves to work , must be organize and also communicative and be willing to bring new ideas and make the dr life more organize !

Job Type: Full-time

Pay: $30,000.00 - $53,781.73 per year

Work Location: In person

Smile at Gardens jobs

Dental coordinador / Personal Assistant