A well-established, primarily cosmetic dental office is seeking an experienced and organized Dental Office Manager to oversee daily operations and administrative functions. This is a senior-level role requiring strong leadership, attention to detail, and the ability to ensure a smooth, efficient, and patient-focused office environment.

Responsibilities:

Oversee and manage all daily operations of the dental office
Supervise, schedule, and support office staff
Manage patient scheduling and ensure optimal calendar flow
Maintain and organize patient records, scanning, and reporting
Handle payroll processing and administrative reporting
Coordinate inventory, ordering of dental supplies, and equipment
Ensure all equipment maintenance and updates are completed
Ensure compliance with HIPAA and all relevant regulations
Maintain a clean, safe, and professional office environment
Communicate with dentist, assistants, labs, and vendors
Address and resolve patient questions or concerns with professionalism
Assist with hiring and onboarding of new staff as needed
Submit insurance claims as a courtesy when applicable
Develop and implement office policies and procedures

Requirements:

2-3 years of prior experience in dental or medical office management
Strong leadership and team management skills
Excellent organizational and time management abilities
Strong communication and interpersonal skills
Knowledge of dental terminology and procedures
Experience with dental software and Microsoft Office
Familiarity with billing practices and insurance submissions
Understanding of HIPAA compliance and confidentiality standards
Ability to multitask and problem-solve in a fast-paced environment
High level of discretion when handling sensitive information

Compensation & Benefits

Salary: $75K–$90K (based on experience)
401(k) plan
All legal and Jewish holidays off
After one year: additional paid time off
Health insurance: open to offering

Hours:

Monday: 9:00 AM – 5:00 PM
Tuesday: 9:00 AM – 8:00 PM (extended day)
Wednesday: 9:00 AM – 4:00 PM
Thursday: 8:00 AM – 4:00 PM

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Dental Office Manager