Practice Manager – Colin Wellness

We are seeking an experienced, professional, and highly organized Practice Manager to oversee the daily operations of our growing OB/GYN and MedSpa practice. This leadership role is ideal for someone who is passionate about patient care, operational excellence, team development, and creating an exceptional patient experience in both medical and aesthetic settings.

About Us

Our motto is Baby, Beauty, Health!

Our practice combines comprehensive women’s healthcare with advanced aesthetic and wellness services in a modern, patient-centered environment. We pride ourselves on delivering compassionate care, outstanding service, and innovative treatments.

https://www.colinobgyn.com/

Responsibilities

Oversee day-to-day operations of the OB/GYN and MedSpa practice
Manage staff scheduling, hiring, onboarding, and performance
Ensure exceptional patient experience and customer service
Optimize workflow efficiency and office productivity
Maintain compliance with HIPAA, OSHA, and healthcare regulations
Supervise billing, insurance coordination, and financial reporting
Monitor inventory and vendor relationships
Support marketing efforts, patient retention, and MedSpa promotions
Resolve patient concerns professionally and efficiently
Oversee medical office management systems including EMR (Electronic Medical Records) and EHR (Electronic Health Records) systems like Athena and Epic

Qualifications

1+ years of healthcare practice management experience required
Experience in OB/GYN, women’s health, MedSpa, aesthetics, or cosmetic medicine strongly preferred
Strong leadership, communication, and organizational skills
Knowledge of EMR systems, medical billing, and insurance processes
Experience managing teams and improving operational performance
Professional demeanor with a strong focus on patient satisfaction
Excellent organizational skills with the ability to handle multiple priorities in a fast-paced environment.
Background in nursing or aesthetics nurse is a plus; experience in dental clinic or veterinary settings is also valuable. Join us to lead a vibrant practice where your expertise will make a meaningful difference in patients’ lives while advancing your career in healthcare management!

Preferred Qualifications

Experience with aesthetic treatment coordination or MedSpa operations
Familiarity with social media marketing and patient engagement strategies

Compensation & Benefits

Competitive salary based on experience
PTO and paid holidays
Employee discounts on supplements
Opportunity for professional growth within a rapidly expanding practice

Location

Santa Monica, CA

Schedule

Full-time | Monday–Friday 8am - 4:30pm

Pay Range

$75,000 - $100,000

Managers who successfully drive practice growth and exceed established med spa revenue benchmarks may become eligible for enhanced compensation opportunities!

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and why you would be a great fit for our team.

Pay: $75,000.00 - $100,000.00 per year

Benefits:

Flexible schedule
Health savings account
Paid time off

Work Location: In person

Colin Wellness (baby, beauty, health) jobs

OFFICE MANAGER / PRACTICE MANAGER – WOMEN’S WELLNESS & AESTHETICS