Executive Assistant I

Delta Dental • Full-time • United States • $56.90k - $119.20k / year • 1d ago

JOB DESCRIPTION

Bring your organizational strengths to a team that supports our people and culture!

We're looking for a confident, tech-savvy, and highly organized Executive Assistant to support multiple leaders within our People (HR) division. This role goes far beyond traditional calendaring by anticipating needs, managing multiple priorities, and bringing structure and creativity to a dynamic, fast-paced environment.

You'll collaborate with executives who each bring their own leadership style and priorities, requiring someone who thrives in complexity, loves solving puzzles, and enjoys making everything run seamlessly behind the scenes.

RESPONSIBILITIES

Partners with several executives across the People team to provide proactive administrative and project support.
Manages complex calendars and arranges travel with accuracy and attention to detail.
Supports large-scale virtual and in-person meetings. Sets up Zoom/Teams sessions, breakout rooms, and presentations.
Prepares polished correspondence, reports, and presentation materials and assists with slide creation, formatting, and visual storytelling.
Tracks key deliverables, follows up on action items, and ensures leaders stay organized and informed.
Acts as the connective tissue across teams by anticipating needs, flagging potential issues, and keeping communication flowing.
Assists with project coordination, event planning, and cross-functional initiatives within the People team.
Serves as a trusted liaison, handling confidential information with discretion and professionalism.
Provides a bridge for smooth communication between internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.

QUALIFICATIONS

1+ years of experience in an administrative, coordinator, or executive assistant role.
A strong command of Microsoft Office and virtual collaboration tools (Zoom, Teams, SharePoint, etc.) with experience supporting presentations and facilitating large scale meetings highly preferred.
Tech-savvy problem solver who enjoys finding better, smarter ways to get things done.
Excellent communication skills and a polished, professional approach and good judgement.
Comfort navigating different personalities, shifting priorities, and competing demands.
Ability to think ahead, manage multiple tasks simultaneously, and keep things running smoothly with excellent time management skills.
Excellent written, verbal, and interpersonal communication skills.
Strong critical thinking and analytical skills.
Ability to maintain confidentiality in a variety of matters.
Ability to accurately prepare and maintain records, files, and reports.

Base Pay Information

The national base pay range at the end is a good-faith estimate of what Delta Dental may pay for new hires. Actual pay may vary based on Delta Dental's assessment of the candidate's knowledge, skills, abilities (KSAs), related experience, education, certifications, and ability to meet required minimum job qualifications. Other factors impacting pay include prevailing wages in the work location and internal equity.
Pay Grade 18. $56,900 - $119,200.

ADDITIONAL INFORMATION

Behind the smile! We are dedicated to safeguarding the health and financial stability of our employees and their loved ones. This commitment extends beyond the workplace to foster personal growth and holistic wellbeing. Our life-changing rewards package includes:

Competitive base and incentive pay
401(k) with robust matching and non-matching contributions
Rich medical & pharmacy benefits
100% employer-paid dental and vision benefits
Holistic wellbeing program with deep financial incentives
Generous paid time off plus 12 paid holidays and your birthday off
Culture of growth and learning: career development; tuition reimbursement; recognition program
Family support: adoption assistance, fertility treatment, child, elder & pet care assistance
Social responsibility and volunteer opportunities
Employee discount program

Fair Chance Ordinances and Criminal Background Considerations

This position requires that the applicant undergo a background check. Qualified applicants with arrest or conviction records will be considered for employment in accordance with any applicable federal, state or local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and/or New York Corrections Law Article 23-A.

Important Work Authorization Information

Please note, Delta Dental will not sponsor applicants for work visas for this position.

#LI-Remote

ABOUT THE TEAM

At Delta Dental, we're behind millions of smiles and counting. For over 68 years, we've served our communities by increasing access to affordable, quality care - but that commitment to care extends beyond the people we serve, to the dedicated employees who make those smiles genuine. We've come this far by building fair programs that offer opportunities for advancement, create meaningful connections and improve the lives of our employees and their families. Because we know that when we take exceptional care of each other, we can make a positive impact for all.

We champion an inspirational workplace through our commitment to trust, service, excellence and innovation. Joining us means working for a company that offers stability and balance, opportunities for leadership at all levels, and a work environment focused on teamwork and camaraderie.

Discover the smiling faces behind Delta Dental and experience our values and culture in action by connecting with us on social media. Follow Delta Dental Ins. on Facebook and Instagram, #LifeatDDins on Facebook and Instagram, Delta Dental Ins. on Twitter and Delta Dental Ins. on LinkedIn. If you've got an appetite for innovation and want to be a part of a team that's transforming the future of health care, join us!

Since 1955, we have offered comprehensive, high-quality oral health care benefits to millions of enrollees and built the strongest network of dental providers in the country. The Delta Dental of California network includes affiliates Delta Dental Insurance Company; Delta Dental of Pennsylvania; Delta Dental of New York, Inc.; Delta Dental of the District of Columbia; Delta Dental of Delaware, Inc.; and Delta Dental of West Virginia, providing dental benefits to more than 31 million people across 15 states, the District of Columbia, Puerto Rico and the Virgin Islands.

The company and its affiliates are part of Delta Dental Plans Association (DDPA), a not-for-profit national association based in Oak Brook, Illinois. Through our national network of Delta Dental companies, we offer dental coverage in all 50 states, Puerto Rico and other U.S. territories. We offer vision coverage through DeltaVision in 15 states and the District of Columbia. Collectively, we deliver benefits to more Americans than any other dental insurance company.

Delta Dental Ins. is an equal opportunity employer and is committed to providing a professional work environment free from discrimination and harassment. Individuals seeking employment at Delta Dental are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, actual or perceived physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category. Delta Dental is committed to providing equal employment opportunities to all employees and applicants for employment. Accordingly, we have adopted and maintain an Equal Employment Opportunity Policy, Harassment-Free Work Environment Policy, and Respectful Workplace policies and will not tolerate violations of these policies.

Unfortunately, our Delta Dental Enterprise is unable to hire individuals residing in Alaska, North Dakota, Nebraska, Hawaii, Oklahoma, Vermont, Maine, West Virginia, New Hampshire, Wyoming, Puerto Rico, District of Columbia (Washington D.C.) or other US Territories at this time.

Proof of eligibility to work in the United States must be provided if selected for hire.

Delta Dental includes: Delta Dental of California, Delta Dental Insurance Company, Delta Dental of Pennsylvania, and Delta Dental of New York

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