Clinic Launch Consultant and Marketing Manager

LIVbetter PLLC • Part-time • Wheaton, Illinois, United States • $25 - $50 / hour • 1m ago

LIVbetter Infusions is a physician-led outpatient infusion and wellness clinic opening in Wheaton, Illinois. We are looking for a highly organized, self-directed Part-Time Clinic Launch Consultant & Marketing Manager to help guide the clinic through its pre-opening phase and early launch.

This role is ideal for someone with experience in healthcare operations, clinic startups, medical office management, med spa operations, infusion services, outpatient clinics, or healthcare marketing. The right candidate will help turn a new clinic buildout into a functioning business by organizing timelines, vendors, workflows, marketing tasks, referral outreach, and launch preparation.

About LIVbetter

LIVbetter Infusions is designed to provide a more comfortable, private, and elevated infusion experience for patients receiving IV hydration therapy, injectable treatments, ketamine therapy, and prescription infusion services.

Our goal is to combine medical oversight, patient comfort, efficient operations, and strong local physician/referral relationships.

Position Summary

The Clinic Launch Consultant & Marketing Manager will help coordinate the major tasks needed to prepare LIVbetter for opening, including operational setup, vendor coordination, staff preparation, marketing execution, and physician/community outreach.

This is a hands-on role for someone who can take a broad opening checklist and convert it into organized weekly action items.

Key Responsibilities

Clinic Launch & Operations Support

Help manage the pre-opening launch timeline
Organize weekly task lists, deadlines, and priorities
Coordinate with vendors, contractors, suppliers, consultants, and staff
Assist with setup of clinic workflows, front desk processes, patient intake, and scheduling flow
Help organize supply lists, equipment lists, and opening inventory
Track outstanding items related to construction, signage, furniture, supplies, phones, fax, internet, EMR, and patient forms
Help prepare opening checklists, room setup lists, and daily clinic workflows
Assist with staff onboarding and training coordination
Help prepare for mock patient visits and soft opening
Identify operational gaps before launch

Marketing & Brand Launch

Help execute the pre-opening marketing plan
Manage or coordinate Google Business Profile setup and updates
Coordinate website updates, service pages, booking links, and contact forms
Help develop social media content leading up to opening
Coordinate photography, interior photos, staff photos, and clinic visuals
Create simple marketing materials such as flyers, one-page service sheets, and referral packets
Assist with local awareness campaigns
Help plan launch announcements, soft opening promotions, and community outreach

Physician & Community Outreach

Help build a list of local referral sources
Coordinate outreach to physician offices, therapists, psychiatry offices, rheumatology, GI, neurology, dermatology, primary care, and concierge practices
Help prepare referral packets and physician-facing materials
Track outreach attempts, responses, follow-ups, and potential referral partners
Help create scripts for phone calls, emails, and in-person office visits
Assist with local partnership outreach to gyms, wellness centers, high-end businesses, and community organizations

Project Management

Maintain a master opening tracker
Keep leadership updated on what is completed, delayed, or blocked
Help prioritize what must be done before opening versus what can wait
Attend weekly launch meetings
Create clear follow-up lists after meetings
Make sure important tasks do not fall through the cracks

Ideal Qualifications

Required

Strong organizational and project management skills
Excellent communication skills
Ability to manage multiple moving pieces at once
Comfortable working independently
Experience with healthcare, wellness, med spa, outpatient clinic, or medical office operations
Basic understanding of marketing, social media, website coordination, and local outreach
Comfortable using spreadsheets, project trackers, Google Workspace, Canva, CRM tools, or similar platforms
Detail-oriented and deadline-driven

Preferred

Experience helping open a medical office, infusion center, med spa, ketamine clinic, wellness clinic, dental office, or outpatient practice
Experience with healthcare marketing
Experience with physician referral outreach
Familiarity with EMR setup, patient intake workflows, HIPAA-sensitive environments, or medical front desk workflows
Experience managing Google Business Profile, local SEO, or online reviews
Familiarity with Canva, Wix, Squarespace, Webflow, WordPress, GoHighLevel, HubSpot, Monday.com, Asana, Trello, or similar tools

Who Would Be a Great Fit

Highly organized and proactive
Comfortable creating structure from chaos
Able to take a vague goal and turn it into a practical checklist
Good at following up with vendors and team members
Professional and polished in communication
Familiar with healthcare or wellness businesses
Able to balance operational details with marketing execution
Excited to help launch a new clinic from the ground up

Schedule

This is a part-time role during the launch phase.

Expected time commitment:

Approximately 10–20 hours per week
Flexible schedule
Some in-person availability preferred
Additional hours may be available closer to opening
Potential to continue after launch depending on fit and clinic needs

Compensation

Competitive hourly or contract compensation based on experience.

Compensation will depend on:

Healthcare launch experience
Marketing experience
Project management experience
Availability
Ability to work independently

Location

LIVbetter Infusions is located in Wheaton, Illinois.

This role may be partly remote, but local candidates are preferred because some responsibilities involve in-person vendor coordination, clinic setup, photography, community outreach, and physician office visits.

How to Apply

Please submit your resume and a brief message describing your experience with clinic operations, healthcare marketing, project management, or business launches.

Applicants with experience opening or managing a medical office, med spa, infusion clinic, wellness clinic, or outpatient healthcare practice are especially encouraged to apply.

Pay: $25.00 - $50.00 per hour

Benefits:

Employee discount
Flexible schedule
Health insurance
Paid time off

Work Location: Hybrid remote in Wheaton, IL 60189

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