Office Manager

Great Smiles Pediatric Dentistry & Orthodontics • Part-time • Solana Beach, California, United States • $53.21k - $70.99k / year • 1d ago

Part-Time Office Manager

Standout Pediatric Dental & Orthodontic Practice

Are you an energetic, organized dental professional who loves taking initiative, supporting a great team, and keeping an office running at its best? We’re looking for an experienced Part-Time Office Manager to join our standout pediatric dental and orthodontic practice!

This is an excellent opportunity for someone who understands the ins and outs of a dental office, enjoys the business and operational side of dentistry, and takes pride in creating a smooth, positive experience for both patients and team members.

We’re looking for a proactive, detail-oriented leader with pediatric dental and orthodontic experience who can help oversee the day-to-day operations of our orthodontic department while providing support across our practices as needed.

What You’ll Be Responsible For

Office Operations & Team Support

Help oversee the day-to-day operations of the orthodontic department.
Train and support team members on office procedures and workflows.
Assist with front-office duties, phones, and coverage when needed.
Assist with back-office duties in both pediatric and orthodontic dental departments when needed.
Coordinate the orthodontic department’s annual schedule and office schedule updates.
Assist with special projects and operational improvements as requested by the doctors.
Help troubleshoot office issues and coordinate patient communication when unexpected closures or disruptions occur.

Financial Oversight & Reporting

Review and process appropriate patient account adjustments, including courtesy adjustments and account balances for patients discontinuing treatment or transferring out.
Research orthodontic credit balances, coordinate refunds with the accountant, and maintain accurate account records.
Assist with insurance recovery correspondence and related account adjustments.
Reconcile monthly orthodontic deposits with bank records.
Prepare and review monthly financial reports and maintain tracking spreadsheets.
Run periodic reports to identify account discrepancies and support front-office accuracy.

Staff Development, Compliance & Administration

Assist with onboarding new orthodontic team members and communicating office policies and procedures.
Maintain and update OSHA documentation and compliance materials.
Help coordinate orthodontic email communications and other patient outreach as requested.
Assist with hiring-related tasks, including posting job advertisements and forwarding qualified applicants.
Maintain PCI compliance certification for credit card merchant accounts.
Help evaluate new technology and services that could improve office efficiency.
Assist with office equipment, patient-area amenities, and other practical operational needs.

What We’re Looking For

Current Registered Dental Assistant (RDA) with pediatric dental and orthodontic experience.
Previous experience in a dental office management, lead RDA, or supervisory role.
Working knowledge of Open Dental and OrthoTrac software.
Strong organizational, communication, problem-solving, and leadership skills.
Comfortable working with financial reports, account adjustments, spreadsheets, and confidential information.
A self-starter who is dependable, resourceful, and able to prioritize multiple responsibilities.
Someone who enjoys training others, collaborating with doctors, and helping a team succeed.
A positive, energetic attitude and a genuine commitment to excellent patient care.

Why Join Our Team?

Join a standout pediatric dental and orthodontic practice that values teamwork, high standards, and an exceptional patient experience. This role offers the opportunity to use your clinical background and management skills in a position where your organization, leadership, and initiative will make a real difference.

Position: Part-Time Office Manager / RDA
Schedule: Part-time; details to be discussed.

If you’re an experienced dental professional who enjoys both the clinical and business sides of dentistry, takes pride in a well-run office, and is ready for an exciting leadership opportunity, we’d love to hear from you!

To apply: Please submit your résumé and share a little about your pediatric dental and orthodontic experience, management background, and familiarity with Open Dental and OrthoTrac.

Benefits:

401(k)
Flexible schedule
Paid time off
Retirement plan

Work Location: In person

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