MOSAAIC Administrative Coordinator I

Fred Hutchinson Cancer Center • Full-time • Seattle, Washington State, United States • $31 - $44 / hour • 1w ago

Overview:

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The NIH has recently selected Fred Hutch as the coordinating center (CC) for a new multi-site national study: Multiethnic Observational Study in American Asian and Pacific Islander Communities (MOSAAIC). The objective of this national effort is to provide scientific, statistical, and cultural expertise and coordination support to establish a population-based cohort focusing on Asian Americans, Native Hawaiians and Pacific Islanders, studying health conditions and disease burden that are unique and common for this population.

MOSAAIC is seeking an experienced full-time Administrative Coordinator I. The Administrative Coordinator I is responsible for providing administrative support for the various MOSAAIC Committees. The incumbent works in a team under minimal supervision and is expected to use initiative and sound judgment in performing complex duties within the framework of the MOSAAIC policies and procedures, and as directed by the MOSAAIC Project Director, Investigators, and Committee Chairs.

Please include a short cover letter explaining why you have chosen to apply for this position.

This role will have the opportunity to work partially at our campus and remotely.

Responsibilities:

Primary duties will be to provide administrative support to the Community Outreach and Engagement Committee (COE) and Performance Monitoring Committee (PMC) in addition to other Committees.
Preparation and maintenance of documentation for various study committees.
Coordinate monthly conference calls for investigators and staff, including maintaining committee pages, creating and updating agendas, meeting minutes, and scheduling meetings.
Monitor committee inboxes, serve as a central point of contact to triage or answer questions and resolve problems, act as a liaison with CC staff and outside individuals/organizations, escalating issues.
Communicate issues with staff and Committee investigators, across the United States in different time zones and regions.
Design website, newsletter, and other related study documents.
Maintain and regularly update study social media presence.
Take part in developing and maintaining new procedures and tracking systems.
Perform other special and routine administrative tasks and projects as needed, including providing backup support for other unit members.

Qualifications:

MINIMUM QUALIFICATIONS:

Requires High School/GED and five years of administrative or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

Bachelor’s degree.
Work and communicate effectively with all levels of the organization, from investigators to front-line staff.
Predictable and dependable attendance.
Extensive experience with Microsoft Office, SharePoint, Teams, Adobe Suite, and other virtual platforms.
Ability to tailor communications to specific audiences.
Ability to work independently and take initiative in a fast-moving, dynamic environment.
Exhibit excellent dependability, flexibility in dealing with changing priorities, and ability to meet commitments/deadlines consistently.
Strong organizational skills and attention to detail and accuracy.
Excellent verbal and written communication skills.
Ability to work independently and as a part of the team.
Interest in public health research, specifically as it relates to the MOSAAIC participant demographic.
Experience working with sites/community outreach and engagement operations.
Experience with Canva and Figma.
Experience with website and newsletter design.
Experience managing business social media accounts.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

This role will have the opportunity to work partially at our campus and remotely.

This position is not eligible for H1-B sponsorship at this time.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.

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