Dental Office Manager
Private Dental Practice | Clearwater, FL | Full-Time
Salary: $65,000–$75,000+ (commensurate with experience, plus performance bonuses)
About Us
We are a privately owned, fee-for-service general dental practice in Clearwater, Florida. We pride ourselves on delivering high-quality, relationship-driven care without the constraints of insurance-dictated treatment. Our small, close-knit team operates Monday through Thursday in a modern office environment with advanced technology including CBCT imaging, digital scanning, and a fully integrated practice management system.
The Role
We’re looking for a seasoned dental office manager who can take full ownership of the business side of our practice. This isn’t a front desk position with an upgraded title—we need someone who thinks like a practice administrator, drives results, and brings leadership to the team. You’ll report directly to the owner-doctor and have real autonomy to shape how the office runs.
What You’ll Own
Revenue Cycle & Collections
- Manage the full revenue cycle: treatment presentation, financial arrangements, insurance coordination, AR follow-up, and collections
- Monitor accounts receivable aging and maintain a collections rate of 98%+ on completed treatment
- Present treatment plans with confidence, close cases, and handle patient financial conversations
Scheduling & Production
- Own the schedule: optimize provider and hygiene columns for maximum daily production
- Minimize open time through strategic block booking, same-day treatment, and proactive recall management
- Track key metrics (production, collections, case acceptance, new patients) and report weekly to the doctor
Team Leadership & Operations
- Lead and develop the front office and coordinate with clinical staff on daily workflow
- Build and maintain SOPs for all administrative processes
- Manage onboarding, training, and accountability for administrative team members
- Coordinate with vendors, labs, and service providers
Patient Experience & Growth
- Ensure every patient touchpoint—from first call to follow-up—reflects a premium, fee-for-service experience
- Support marketing efforts including Google reviews, social media coordination, and community outreach
- Manage new patient onboarding flow and track conversion from inquiry to scheduled appointment
What We’re Looking For
Must-Haves
- 3+ years of dental office management experience in a general dentistry practice
- Demonstrated track record of improving collections, production, or case acceptance
- Proficiency with dental practice management software (OpenDental experience is a strong plus)
- Comfort presenting treatment plans and discussing finances directly with patients
- Strong organizational skills with the ability to manage multiple priorities without dropping balls
- Professional, composed demeanor—you’re the calm center when things get hectic
Nice-to-Haves
- Experience in a fee-for-service or limited-insurance practice model
- Familiarity with dental marketing (Google Ads, social media, patient review management)
- Experience with membership plan administration
- Comfort with technology: Microsoft 365, digital workflows, reporting dashboards
- Knowledge of dental insurance verification, coding, and claims (even in a FFS practice, we coordinate benefits)
Compensation & Benefits
- Base salary: $65,000–$75,000+ depending on experience and qualifications
- Performance bonuses tied to collections and production targets
- Paid time off and paid holidays
- Monday–Thursday schedule (no weekends)
- Professional development support and CE opportunities
- Small-team environment with direct access to the owner-doctor and real decision-making authority
How to Apply
Send your resume and a brief cover letter explaining why you’re the right fit for a growth-oriented private practice. In your cover letter, please tell us about a specific time you improved a metric or process at a dental office—we want to hear about results, not just responsibilities.
We are an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all team members.
Pay: $65,000.00 - $75,000.00 per year
Experience:
- administrative: 3 years (Preferred)
Work Location: In person
