Dental Office Manager

Confidential • Full-time • Clearwater, Florida, United States • $65k - $75k / year • 5d ago

Dental Office Manager

Private Dental Practice | Clearwater, FL | Full-Time

Salary: $65,000–$75,000+ (commensurate with experience, plus performance bonuses)

About Us

We are a privately owned, fee-for-service general dental practice in Clearwater, Florida. We pride ourselves on delivering high-quality, relationship-driven care without the constraints of insurance-dictated treatment. Our small, close-knit team operates Monday through Thursday in a modern office environment with advanced technology including CBCT imaging, digital scanning, and a fully integrated practice management system.

The Role

We’re looking for a seasoned dental office manager who can take full ownership of the business side of our practice. This isn’t a front desk position with an upgraded title—we need someone who thinks like a practice administrator, drives results, and brings leadership to the team. You’ll report directly to the owner-doctor and have real autonomy to shape how the office runs.

What You’ll Own

Revenue Cycle & Collections

Manage the full revenue cycle: treatment presentation, financial arrangements, insurance coordination, AR follow-up, and collections
Monitor accounts receivable aging and maintain a collections rate of 98%+ on completed treatment
Present treatment plans with confidence, close cases, and handle patient financial conversations

Scheduling & Production

Own the schedule: optimize provider and hygiene columns for maximum daily production
Minimize open time through strategic block booking, same-day treatment, and proactive recall management
Track key metrics (production, collections, case acceptance, new patients) and report weekly to the doctor

Team Leadership & Operations

Lead and develop the front office and coordinate with clinical staff on daily workflow
Build and maintain SOPs for all administrative processes
Manage onboarding, training, and accountability for administrative team members
Coordinate with vendors, labs, and service providers

Patient Experience & Growth

Ensure every patient touchpoint—from first call to follow-up—reflects a premium, fee-for-service experience
Support marketing efforts including Google reviews, social media coordination, and community outreach
Manage new patient onboarding flow and track conversion from inquiry to scheduled appointment

What We’re Looking For

Must-Haves

3+ years of dental office management experience in a general dentistry practice
Demonstrated track record of improving collections, production, or case acceptance
Proficiency with dental practice management software (OpenDental experience is a strong plus)
Comfort presenting treatment plans and discussing finances directly with patients
Strong organizational skills with the ability to manage multiple priorities without dropping balls
Professional, composed demeanor—you’re the calm center when things get hectic

Nice-to-Haves

Experience in a fee-for-service or limited-insurance practice model
Familiarity with dental marketing (Google Ads, social media, patient review management)
Experience with membership plan administration
Comfort with technology: Microsoft 365, digital workflows, reporting dashboards
Knowledge of dental insurance verification, coding, and claims (even in a FFS practice, we coordinate benefits)

Compensation & Benefits

Base salary: $65,000–$75,000+ depending on experience and qualifications
Performance bonuses tied to collections and production targets
Paid time off and paid holidays
Monday–Thursday schedule (no weekends)
Professional development support and CE opportunities
Small-team environment with direct access to the owner-doctor and real decision-making authority

How to Apply

Send your resume and a brief cover letter explaining why you’re the right fit for a growth-oriented private practice. In your cover letter, please tell us about a specific time you improved a metric or process at a dental office—we want to hear about results, not just responsibilities.

We are an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all team members.

Pay: $65,000.00 - $75,000.00 per year

Experience:

administrative: 3 years (Preferred)

Work Location: In person

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